Meetings of the board are crucial for reaching company goals, avoiding conflicts and making sure that compliance is maintained. However, they can only be successful if everyone is committed to encouraging constructive dialogue. By adopting these best practices, you can transform your Board meetings into the dynamism engines that push your company toward its long-term strategy and goals.
The first step in running a successful board meeting is to set clear expectations and establish meeting procedures. It is important to establish the person responsible for each item on the agenda and ensure that all attendees know what to expect.
By setting and adhering time limits for each item on the agenda, you’ll be able to maintain focus during the entire meeting. This will show attendees that they are valued. Limit the number of agenda items in order to ensure that your board members have the ability to discuss each item effectively. Voting on non-controversial issues can be conducted through a consent agenda, which will free time for discussions on strategic issues. Utilize visual tools such as countdown timers, and adhere to your time frames particularly when addressing sensitive topics.
Distractions in discussions can result in lengthy meetings that can detract from achieving goals. Include an «parking area» on the agenda, to include topics that require further research or consideration, but aren’t on the top of your list. Be sure to check back regularly the parking lot to assess what should be researched further, added to the agenda or delegated as an assignment.
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